Bring your business into sync.
Better processes. Smarter tools. Less unnecessary work.
We help businesses understand, improve, and automate their operations
using the right combination of people, AI tools, and automation.
WHAT ORCHESTRATE DOES
Your tools should work in harmony.
We're not here to replace your AI tools.
We're here to help make them work for your business processes.We don't start by selling you an automation; we start by understanding what
your business needs to accomplish.We may recommend making better use of ChatGPT, Claude, Grok, or software you already own.
We might suggest a simpler process, a new subscription, AI-assisted human work, or custom automation.When a custom solution is worth building, we can design and implement it.The outcome comes first. The technology follows.
AI where intelligence helps. Software where precision matters.
People where judgment belongs.
Orchestrate can combine ChatGPT, Claude, Grok Bot, your existing software, business rules, APIs,
and people in one workflow, using each where it works best.
WAYS WE CAN HELP
Three ways we can work with you
Assess One Process
Have a process that's taking too much time, costing too much, or simply not working as well as it should?Tell us about it. We'll send you free, initial suggestions for what could work better, and we can explore the possibilities together if you'd like to take the next step.
Assess Your Business
Want to know where your business could work better?We’ll examine your operations and create an improvement roadmap with practical recommendations and cost comparisons.You choose what to implement, and whether to do it yourself or with our help.
Build or Fix a Solution
Already know what you want to build, or have something that isn't working?Bring us your plan, requirements, or existing setup. We'll discuss what it takes to build, improve, or fix it—and agree on the scope before getting started.
From scattered steps to a clean process
We begin by understanding the work as it happens today, then design a practical way to make it flow better.
1. Understand the goal
We begin with your chosen service: one-process assessment, comprehensive business assessment, or a direct implementation request.2. Define the right approach
We decide on the necessary process, tools, people, constraints, and costs. The depth of analysis depends on the engagement.3. Design approval
You receive the relevant recommendations or implementation proposal. You decide what to implement, who will do it, and whether to continue.4. Implement and build
We build the workflow, connect the agreed tools, and test the important paths and exceptions internally.
See your solution work before you commit
We believe you should feel confident in the solution you're investing in.For suitable projects, we'll test the key parts of your chosen approach before you commit to the full build so you can see how it works with your business.
For an agreed implementation trial, you cover only the direct software and usage costs. We don't charge an implementation fee during the trial.
Things we can improve
Here are a few examples of processes we can help improve. The solution depends on how your business operates, the tools you already have, and what makes financial sense.
Lead Management
Our AI takes a look at your business before we even touch your inquiry.When you tell us what you're working on, our Leads Assistant uses your answers and publicly available business information to prepare personalized initial suggestions—before our team has to research the lead manually.
Business Reporting & Insights
Turn scattered data into a clear operating rhythm.We build end-to-end reporting systems that bring your data together, surface meaningful insights, and help you focus on what needs your attention.
Ticket & Task Management
Keep requests moving to the right person.Keep development tickets and work requests moving from assignment to resolution. We build systems that organize incoming tasks, track progress, flag blockers, and keep the right people informed, so work doesn't get lost between teams.
Production Risk Management
Keep orders, materials, and timelines in sync.Keep inventory, production schedules, and supply needs in sync. We build systems that track stock levels, flag potential shortages or delays, and help your team plan ahead before small issues disrupt operations.
Pricing
Clear costs for the right investments.
Every business process is different. We help you understand your options before you commit.Our proposals distinguish between the cost of implementing your solution, the software and tools it requires, and the work your team will still perform.We'll also consider what you're already paying for—because the right solution isn't always the one with the fewest subscriptions or the most automation.No unnecessary complexity. No one-size-fits-all packages.
Your information is used to prepare your assessment and follow up on your request. Read our Privacy Policy.
Meet the Team
We bring together experience in business operations, process improvement, marketing, and technical implementation to help businesses turn better ways of working into practical solutions.
Addy Halos
CEO & Founder
Over eight years of experience across business intelligence, data analytics, and workflow engineering, including roles at Shopee, LalaFood, and Zoom2u, shape Orchestrate’s process design, turning complex operations into measurable workflows that combine data, automation, and AI where each adds value.
Loise Gevaña
Marketing Lead
Hands-on experience in marketing and creative operations, including operations leadership at The Blurb Media, strengthens the creative side of Orchestrate’s workflows—helping AI-assisted marketing processes produce more relevant, polished, and brand-appropriate output.
Joshua Diño
Tech Lead
A full-stack engineering background spanning application development, integrations, and AI-related systems gives Orchestrate the technical depth to handle more demanding builds, from complex integrations and custom logic to the infrastructure behind reliable workflows.
Privacy Policy
Orchestrate AI Labs ("Orchestrate," "we," "us," or "our") provides AI, automation, workflow design, integration, and managed automation services to businesses.We respect the privacy of our website visitors, prospective customers, customers, and individuals whose personal information may be processed through systems we operate.This Privacy Policy explains what personal information we collect, how we use and disclose it, how we protect it, and the choices and rights available to individuals.1. ScopeThis Privacy Policy applies to personal information processed through our website, communications, sales and assessment processes, customer relationships, and services operated by Orchestrate.It also explains our general practices when we process personal information on behalf of customers through automated workflows.When Orchestrate processes personal information solely on a customer's instructions, the customer generally determines the purposes and means of that processing. In such circumstances, Orchestrate acts as a service provider or processor on behalf of the customer, subject to the applicable agreement.The customer's own privacy policy may also apply to that processing.2. Information We CollectDepending on how you interact with Orchestrate, we may collect:Contact and identity information, such as your name, email address, telephone number, job title, company, and other contact information.Business information, such as information about your organization, operations, processes, systems, automation requirements, and business challenges.Information you submit to us, including workflow assessment responses, contact forms, project requirements, inquiries, feedback, files, and other information you voluntarily provide.Communications, including emails, messages, meeting information, support requests, and other communications with us.Customer and transaction information, such as service details, agreements, billing information, invoices, payment status, and transaction records. Payment information may be processed by third-party payment providers rather than stored directly by Orchestrate.Technical and usage information, which may include IP address, browser and device information, timestamps, website interactions, logs, and security information.Integration and account information, where necessary to configure or operate services that connect with third-party platforms.Workflow data, which may include information supplied by customers or processed through automations we build, operate, maintain, or troubleshoot on their behalf.We do not intentionally request sensitive personal information unless it is necessary for an agreed service or specifically required by the customer.3. How We Collect InformationWe may obtain information:directly from you;
from your organization or authorized representatives;
through our website and forms;
through communications with us;
through services and integrations you authorize;
from publicly available business and professional sources;
from third-party service providers; and
through customer workflows where Orchestrate processes information on the customer's behalf.Where required by applicable law, we provide additional notice concerning information obtained indirectly.4. How We Use InformationWe may use personal information to:respond to inquiries and assessment requests;
evaluate potential projects;
provide proposals and quotations;
establish and manage customer relationships;
design, build, test, operate, monitor, secure, troubleshoot, and maintain workflows;
provide support and communicate with customers;
authenticate and operate authorized integrations;
process transactions and maintain business records;
detect errors, abuse, fraud, and security incidents;
improve the reliability and effectiveness of our services;
comply with legal obligations;
establish, exercise, or defend legal claims;
send business or marketing communications where permitted by law; and
perform other purposes disclosed when information is collected.We aim to collect and use information proportionately to the service being provided.5. Customer Workflow DataOur customers may use Orchestrate to automate processes involving their own employees, customers, prospects, suppliers, users, or other individuals.For data processed on behalf of a customer, the customer is generally responsible for determining what information should be collected, why it should be processed, and whether it has an appropriate legal basis for doing so.Orchestrate will generally process such information according to the customer's instructions and the services we have agreed to provide.We do not sell customer workflow data.We do not use customer workflow data for unrelated advertising.We access customer systems and workflow data only to the extent reasonably necessary to provide, secure, monitor, troubleshoot, maintain, or improve the services requested by that customer, or where required by law.If you wish to exercise privacy rights concerning information controlled by one of our customers, you should normally contact that organization directly. We will reasonably assist customers in responding to applicable privacy requests where required.6. Artificial Intelligence and Automated ProcessingSome Orchestrate services use artificial intelligence or automated systems.Depending on the workflow, these systems may be used to perform tasks such as:extracting or structuring information;
classifying information;
summarizing content;
generating content;
assisting with analysis;
routing requests;
identifying patterns;
supporting business decisions; or
performing other customer-approved automated tasks.The particular use of AI depends on the workflow and customer requirements.Where personal information is processed by third-party AI providers, we seek to configure and use those services consistently with our contractual obligations and applicable privacy requirements.We do not represent that all AI systems are error-free. Where appropriate to the use case, workflows may include human review, approval steps, deterministic controls, or other safeguards.Where applicable law provides rights relating to solely automated decisions that produce legal or similarly significant effects, those rights will be respected.7. Legal Bases for ProcessingWhere the GDPR, UK GDPR, or another law requiring a legal basis applies, we may process personal information based on:Contract — where processing is necessary to provide requested services or perform an agreement.Legitimate interests — including operating our business, responding to business inquiries, securing our systems, improving services, preventing misuse, and managing customer relationships, where those interests are not overridden by applicable individual rights.Consent — where we specifically request consent and applicable law requires or permits us to rely on it.Legal obligations — where processing is necessary to comply with applicable law.The appropriate basis depends on the particular processing activity.8. How We Share InformationWe may disclose personal information to organizations that help us operate our business and provide services, including:cloud and hosting providers;
automation and integration platforms;
AI service providers;
communications providers;
productivity and collaboration platforms;
analytics and monitoring providers;
CRM and business software providers;
payment and accounting providers;
professional advisers;
contractors and service providers; and
customer-authorized third-party platforms.These providers may process information only as necessary for their role, subject to applicable contractual and legal requirements.We may also disclose information where reasonably necessary to comply with law, respond to lawful government requests, protect rights or security, investigate misconduct, or establish or defend legal claims.If Orchestrate undergoes a merger, acquisition, financing, restructuring, sale of assets, or similar corporate transaction, information may be disclosed or transferred as part of that transaction subject to applicable law.9. Sale and Sharing of Personal InformationOrchestrate does not sell personal information.We also do not share personal information for cross-context behavioral advertising as those concepts are defined under applicable California privacy law.If our practices materially change, we will update this Privacy Policy and provide any choices or notices required by applicable law.California's current regulations allow businesses that do not sell or share personal information to omit a separate sale/sharing opt-out notice where they also state that fact in their privacy policy.10. International Data TransfersOrchestrate operates an online business and may use service providers and infrastructure located in different countries.As a result, personal information may be processed in countries other than the country where it was originally collected, including the United States and other countries where our customers or service providers operate.Where required by applicable law, we use appropriate mechanisms or safeguards for international transfers.For personal data subject to European data protection law, these may include adequacy decisions, Standard Contractual Clauses, or other legally recognized transfer mechanisms. The European Commission recognizes SCCs and other mechanisms for transfers outside the EEA.Where Australian privacy requirements apply, we take applicable requirements concerning overseas disclosures into account.Because our service-provider infrastructure may change, additional information concerning relevant service providers or processing locations may be made available where appropriate.11. Data RetentionWe retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including providing services, maintaining appropriate business and security records, resolving disputes, enforcing agreements, and complying with legal obligations.Retention periods vary depending on the type of information, the customer relationship, contractual requirements, legal requirements, security considerations, and the nature of the workflow.Customer workflow data may be subject to customer-specific retention requirements.When information is no longer reasonably required, we may delete, anonymize, or securely dispose of it, subject to applicable legal and technical requirements.12. SecurityWe use reasonable administrative, organizational, and technical measures designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.Depending on the system, these measures may include access controls, credential management, restricted permissions, logging, monitoring, secure infrastructure, and other safeguards.No internet-connected system or method of electronic storage can be guaranteed to be completely secure.Customers are also responsible for maintaining appropriate security over their own accounts, credentials, users, devices, and systems.13. Credentials and Connected AccountsSome automations require customers to authorize connections to third-party services.Where possible, credentials, API keys, access tokens, and similar secrets are stored through appropriate credential-management mechanisms rather than embedded directly in workflow documentation or ordinary business records.Customers should revoke access when an integration is no longer required and should notify us promptly if they believe a connected account or credential has been compromised.14. Cookies and Website TechnologiesOur website may use cookies or similar technologies necessary for website functionality, security, analytics, or performance.If we introduce technologies requiring consent or additional disclosure under applicable law, we will provide appropriate notices and controls.Third-party websites or embedded services may operate their own cookies and technologies according to their own privacy policies.15. Your Privacy RightsDepending on where you live and which laws apply, you may have rights concerning your personal information, including rights to:request information about how your data is processed;
access personal information;
correct inaccurate information;
request deletion;
restrict certain processing;
object to certain processing;
withdraw consent where processing relies on consent;
receive or transfer certain information;
opt out of certain uses where applicable; and
complain to an appropriate privacy or data-protection authority.These rights are subject to applicable legal requirements, limitations, and exceptions.We may need to verify your identity before fulfilling certain requests.16. European Economic Area and United KingdomIndividuals in the EEA and UK may have rights including access, rectification, erasure, restriction, portability, objection, withdrawal of consent, and certain protections relating to automated decision-making.European Commission guidance describes these core GDPR rights and the right to complain to a data-protection authority.Where Orchestrate acts as a processor on behalf of a customer, privacy requests relating to customer-controlled data should generally be directed to that customer.You may also have the right to lodge a complaint with the data-protection authority responsible for your jurisdiction.17. United States and CaliforniaResidents of certain U.S. states may have privacy rights under applicable state law.Where the California Consumer Privacy Act applies to Orchestrate, California residents may have rights including rights to know/access, delete, correct, opt out of sale or sharing, and limit certain uses of sensitive personal information, subject to applicable conditions and exceptions.As stated above, Orchestrate does not sell personal information or share it for cross-context behavioral advertising.Nothing in this section is intended to represent that a particular state privacy statute applies to Orchestrate where its statutory applicability requirements have not been met.18. AustraliaWhere Australian privacy law applies, individuals may contact us regarding access to or correction of personal information we hold about them or to make a privacy complaint.We will review privacy complaints and respond as appropriate under applicable law.Where applicable, individuals may also have the ability to make a complaint to the Australian Office of the Australian Information Commissioner.Australian guidance specifically expects APP privacy policies to address access, correction, complaints and likely overseas disclosures.19. Third-Party Services and IntegrationsOur website and services may connect to third-party platforms.Those third parties operate under their own terms and privacy practices. This Privacy Policy does not govern how an independent third party processes information outside Orchestrate's role or control.Customers are responsible for ensuring that their use of third-party services through an Orchestrate workflow complies with the terms and requirements applicable to those services.20. Children's PrivacyOrchestrate provides business services and does not intentionally target children.We do not knowingly collect personal information directly from children for our own marketing or sales purposes.If customer workflows involve information concerning children, the customer is responsible for notifying us and ensuring appropriate legal authority and safeguards are in place before such processing occurs.21. Changes to This Privacy PolicyWe may update this Privacy Policy as our services, technology, business practices, or legal requirements change.The current version will be published on our website with an updated "Last Updated" date.Material changes may be communicated through additional means where appropriate or legally required.22. Contact UsFor privacy questions, requests, or complaints, contact:Orchestrate AI Labs
Email: [email protected]
Website: orchestratelabs.netFor privacy requests, using the subject line "Privacy Request" will help us identify and process the request.